5 Top tips to detox your inbox

5 Top tips to detox your inbox

5 top tips to detox your inbox and reach email heaven

Here’s hoping you will have the slickest inbox in town after implementing my top tips.

Step 1 -Use folders

It might sound obvious but something as simple setting up a folder for each of your clients/ suppliers etc. will make a large dent in that inbox chaos. By creating a folder and then moving all of the related emails into that folder you will have all of your related correspondence in one place and in date order. So next time you need that email from Tom, Dick or Harriet you know where to look.

Step 2 – Unsubscribe

I bet you have a large amount of spam or sales emails coming through on a daily basis. The simplest way to detox these annoying and time sucking emails is to hit unsubscribe!

This is a two-stage process.

Firstly, go through your inbox and open any of the offenders you can find. At the bottom of each email there should be an unsubscribe button. Click on it and it will take you to a page where you can either unsubscribe or change your options.

If your inbox is really over flowing do this step in 5 minute intervals over a couple of days so that you don’t get overloaded.

Next, every time a new sales email hits that inbox unsubscribe immediately. Over the course of a few weeks your inbox will be looking a lot slimmer.

 

Step 3 -Use an out of office auto responder

If you know that you are going to be away from your desk for the day and don’t want to be checking your email every 5 minutes, then set up an out of office message. It lets your clients, prospects and stakeholders know that their email has been received and will be actioned upon your return.

 

Step 4 -Flag it up

Another very simple tip but if you have multiple emails that must be actioned then hit the flag button. This is a great visual reminder that something needs attention, whether it’s something that you need to respond to or you are waiting for information on.

 

Step 5 -Separate business and pleasure

It might sound counterintuitive but having more email addresses will actually make you feel more in control. Think about it, if you had a separate email address for work and another for personal stuff you can take control of when you work.

By setting up multiple addresses you decide what to look at and when. On holiday and don’t want to be disturbed? Then simply avoid checking the work email address.

Don’t want funny cat videos sent to your work email address by family and friends, then simply give them your personal one.

 

Bonus – Step 6

It’s going to sound even crazier but I sincerely urge you to set up a 3rd email address. Before you cry no I can’t handle it, think about this. What would happen if every time you signed up for a blog or opened a new account with a service provider you used this magic third account.

I’ll tell you what, all of that information that you wanted but might not need to look at immediately will be stored safe and sound ready for when you choose to access it.

 

Hey presto if you implement these 6 steps you are going to have the tidiest inbox in town.

What’s next on this detoxing journey?

Have a look at the services we offer. If all the tips sound great but there’s just way too many emails sitting there bloating your inbox I can do the detox for you and get you on your way to inbox nirvana.

 

Until next time

Penny x

 

Choose life, choose a helping hand!

 

Sky Blue Pink Digital is a Digital Growth Consultancy and provides various digital services such as web design, Technical Virtual Assistant services, digital marketing and social media management in the B2B sector. www.skybluepinkdigital.com / hello@skybluepinkdigital.com

5 Top Tips to Admin Heaven

5 Top Tips to Admin Heaven

A5 tips to admin heaven

So you’ve either finally got your fabby business off the starting block or are well underway in the business race. Businesses is booming and you’re working left right and centre.

However, you’re spending so much time working IN your business that you never get the chance to work ON your business.

It’s come to the point when you are in constant Do’er mode and the CEO hat, well that’s in a dusty pile along with the marketing and accounts one!

You need help and you need it stat.

 

Here’s my tops tips to take back control and start working in the board room again instead of constantly in the warehouse.

1 – Meditate

Seriously! You need to get out of your own head every now and then. By taking ten minutes or so a day to empty your mind you will feel more in control, centred and ready to face to rigors of the day.

Personally I use an app called Calm. I love it because I can it to do guided mediation, listen to music and have a sleep story if needed (I’ve never got to the end one they’re that good).

2- Sort your Inbox out!

I’d be shocked if there wasn’t a ton of emails sat in your inbox in various states of action. Use folders for each client/project etc. Use filters to have them skip the inbox and go straight into the relevant folder to be read/actioned when needed. Have more than one email address. Sounds counter intuitive right? Well I’ll let you into a secret, I have 4. One for personal stuff, one for business, one for sign ups, freebies etc and one for my website and marketing materials. Makes life so much easier. I use Gmail as I love the fact that I pause my inbox with the boomerang extension for chrome.

3- Get yourself a task management system.

This is where you can keep track of all your ongoing work and projects. You can add team members, send emails and attachments to it and have all of the information needed straight to hand. I like Teamwork, Asana and Trello.

4-Use a cloud based server

Use this to keep documents that you need easy access to when you’re out and about. You can grant access to it for your team members and work on documents together. There are lots to choose from depending on your needs and price point.

5- Get yourself a few extra hours a week

I’m obviously a bit biased here but if you’re a solopreneur or a small business that needs a few extra hours in the day then get some help. Find a Virtual Assistant you can trust and you will be able to hand over countless tasks and have the time to put that CEO hat on again. There are all kinds out there, some who are general pa’s/administrators, some who do accounts and some like me who specialise in Web Design, Social Media and Techie stuff.

 

I hope you’ve found this helpful and that it’s given you a couple of tips that you may not have thought about.

 

Until next time.

 

Penny x

 

Choose life, choose a helping hand!

 

Sky Blue Pink Digital is a Digital Growth Consultancy and provides various digital services such as web design, Technical Virtual Assistant services, digital marketing and social media management in the B2B sector. www.skybluepinkdigital.com / hello@skybluepinkdigital.com

House design = Web design

House design = Web design

Why designing a website is (a bit) like building a new home.

 

It may seem like a bit of a crazy analogy to start with, but when you get into the nitty gritty of web design it really is much the same.

 

1 – The Design

So you want a new house, well you definitely going to need to get yourself an architect. Someone who’s going to design your new home to your specifications. Well guess what? That’s exactly what your web designer is going to also. The foundation of a good website is obviously going to hinge on the design.

 

2 – The Foundations

Next you’ve got to get your foundations laid. So your builder has sourced all the materials they need and starts work on the first stage of the build. Yep, you’ve guessed it that exactly what your developer is now going to do. So you need a domain name (plot of land), and hosting (that’s your utility supplies) and now they start on the structure of the site (foundations).

 

3 – The Build

Next your builder starts building your house proper, the walls, floors, rooms etc. That’s what next for your site. The pages are constructed, sections built and your site is looking well … like a website.

 

4 – The Finish

Your new home is built, hurrah! But hang on there’s no fixtures or fittings, no décor, no knick knacks. Dash, we need the decorators in stat. So this is where your branding colours, logo’s, pictures, copy and opt in’s etc are added. Yay! But hold on no one knows about you. Yet.

 

5 – The House warming

So the house is finished, woop! Now you’ve got to tell the council, the postman, the doctors and every other Tom, Dick and Harry that needs to know. Well that’s also where SEO gets added to your site. We add relevant key words to your site (a bit like your address) and we tell Auntie Google you’re open for business! Then you go and tell everyone you know (and Tom, Dick & Harry) about your shiny new website and invite them to come on over for a looky loo. Did someone say housewarming?

 

Sky Blue Pink Digital is a Digital Growth Consultancy and provides various digital services such as web design, digital marketing and social media management in the B2B sector. www.skybluepinkdigital.com / hello@skybluepinkdigital.com

5 Top Tips for working with a developer

5 Top Tips for working with a developer

A new website means working collaboratively.

 

Here are a few tips to help you get the most out of your consultation with your designer.

 

1 – You need to know your Why.

Basically you need to have an in depth think about what you want to achieve with your website. Is it to build a community? To tell the world/your local community what you’re about? To get leads? Generate sales? Foster trust in your abilities? Showcase your work? Unless you know what you want to achieve with your new site you’re unlikely to communicate that effectively when you engage with your designer.

 

2 – You need to have a good idea of the design

Now I’m not saying you need to have each page nailed down to the nth degree! But what I am saying is that you need to have a good idea of what you like and don’t like. Are there certain standards/ expectations within your industry? Are you looking for full on corporate, or quirky, or a light modern site? Next find 3-5 sites that you like the look of and bookmark these to show your designer.

 

3 – Features

What do you want your ideal clients to be able to achieve on your site? Buy a product? Book an appointment? Make an enquiry? Download a brochure? If you have an idea of this, then it will make it easier for us to show you different possibilities to attain your desired result.

 

4 – Have a good idea of your budget

Most likely you will have scanned the internet for designers in your local area and then checked out their portfolios and pricing. Now you need to have an idea of what you can afford to pay. Many designers will work in packages, some will only work with minimum budgets, some it’s upon request to see if you will be the right fit for each other.

By knowing what you can afford you will be able to work with the designer to attain your new site. It may be that for your budget you will get a well-designed and optimised brochure style site with a set amount of pages. However, you may be able to add new pages and functionality down the line. Just be open and honest with your expectations and perhaps have some contingency in mind.

 

5 – Be organised and timely

The fastest way to delay your new site is by being disorganised.

A good designer will have a set process that they work through in order to deliver the product on time.

A great designer will most likely have a whole on boarding process including a task management system where you will be able to see exactly what state you are at, what’s outstanding and where you will be able to contact each other without the constant stream of emails.

A great way to start getting organised is by having your branding card ready to hand over along with your logo in as many formats as you have available (e.g. jpeg, png, vector). Also any stock photo’s you wish to include if you already have them. If you are engaging a photographer, then communicate timescales etc. The same goes for the copy on your site. In most cases it’s up to you to provide the copy and pics unless agreed in advance.

 

This is not meant to be an exhaustive list but rather a helpful way to get you focused on realising your dream site. Happy hunting!

 

Sky Blue Pink Digital is a Digital Growth Consultancy and provides various digital services such as web design, digital marketing and social media management in the B2B sector. www.skybluepink.com / hello@skybluepinkdigital.com

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